All residents of Katimavik-Hazeldean are encouraged to become members of the KHCA. We are YOUR community association. Members can vote on resolutions brought forward to better our community. Join your neighbours and make a difference!

Sweating at Canada Day!

Sweating at Canada Day!
Thanks to Laura's for the wonderful cakes commemorating the 200th anniversary of the founding of Hazeldean

Past Meetings










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Katimavik Hazeldean Community Association
Keeping Neighbourliness Easy
Minutes of General Membership Meeting - held May 7, 2018
Kanata Recreation Complex, 100 Charlie Rogers Place
 
 
Present:  Steve Anderson, Rod MacLean, Kul Kapoor, Susan Jones, Mara Zarins, Tom Lowrey, Mary McCarter, Scott McCarter, Gary Seed, John Hansen, Bruno Simard, Hayley Bennett
 
Regrets: Jeet Hothi
 
                                                                       
 
Agenda Item
Discussion
Action
Agenda
Amend the agenda to add discussion of other emails and information received by the President at the end of the President’s report
 
M/S/C by S. Anderson and T. Lowrey that the agenda be accepted as amended.
 
 
Minutes of April 9, 2018
M/S/C by M. McCarter and S. Jones that the minutes be accepted as presented.
 
President’s Report
Steve Anderson reported on the following activites:
     Banking to Meridian – It has been a long process, but Meridian has been very helpful and the bank account is now set up. The KHCA President, Vice-President, Treasurer, and Secretary will need to go to Meridian to sign the signature card so that they will be able to sign cheques for the Association.
     Larsen Linear Park – There was not much change on this issue since the last meeting. Councillor Hubley brought the project to the planning committee, however it is not in the 10-year plan for work, so scheduling the work is difficult.
 
M/S/C by B. Simard and M. Zarins that the KHCA reasserts what was demanded in the past and encourages the city to complete Larsen Linear Park to provide greater access for residents, as well as provide an update to the KHCA regarding the status of the work on this project.
 
     Park Benches – Request for a park bench has been raised with Councillor Hubley’s office. He is considering locations throughout the ward for park benches. This project is still in the works, but any specific timeline is unclear.
 
     Abandonment of Corner Beautification Projects This Year – KHCA had sponsors lined up to put flowers on several street corners. However, permission was not obtained from the city to move forward by the April 12 deadline communicated to those sponsors (the street corners are city property, therefore permission was needed). Councillor Hubley’s office did respond after the deadline asking for more information, however the project has been scrapped for this year. The City of Kanata sign at the corner of Eagleson and Katimavik will remain the property of the city, however residents will be able to fill out a request if they would like to put a specific message on that sign.
 
     Blog Updates – Steve has made several updates to the KHCA blog. These updates include information about recent communication with the City on various issues, more information about KHCA priorities for the year, and information about ongoing KHCA work. The blog can be accessed at www.khca.on.ca.
 
     Bus Stop Improvements – The requested improvements to certain bus stops on Pickford are still in the works and being followed up on.
 
     Corporate Fundraising Progress – Steve reached out again to businesses in the KHCA area, explaining that the fundraising focus had now shifted from corner beautification projects to the Canada Day celebrations. Confirmed sponsors now include Laura’s Independent, Willy’s Pizza, TD Bank, Food Basics, and Farm Boy. Others are still considering.
 
     Streetlight Repair Progress (with input from Tom) – Four more lights have been turned on, in the area of Chimo and Katimavik. Lights along Katimavik pathway have still not been lit, and several other lights mentioned previously are still out. These will be followed up on with the city/311.
 
     Other Emails and Information Received
Older Adult Plan - The City of Ottawa is planning for its third Older Adult Plan 2019-2022. More information can be obtained by emailing olderadults@ottawa.ca
 
Order of Ottawa – Nominations are now being accepted for the Order of Ottawa. More information can be found at www.ottawa.ca/orderofottawa
 
Noise complaint – a complaint was made regarding noisy trucks making early deliveries in the plaza located on Kakulu Rd. between Pickford and Eagleson. After doing some research, it was determined that the noise bylaw cannot be enforced before 7am, however any affected residents are still encouraged to notify the city via 311.
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
Agenda Item
Discussion
Action
Vice-President’s Report
FCA Progress – The FCA has several committees (such as the planning committee and the transportation committee) that the KHCA should work with to provide support and further information on various issues. For example, the FCA planning committee previously opposed a development that proposed turning 1 house into 50 townhomes. This could help provide information for the KHCA’s opposition to the Bachman Terrace development.
 
Bachman Terrace Jeet (KHCA treasurer) has written a letter opposing the development. The extension for this project has not been granted.
 
LRT to Kanata Update – The City’s Transportation Committee has approved the LRT extension to Eagleson, then on to Stittsville/Hazeldean. There are other groups that are pushing for the LRT corridor to first go to the high tech business park in Kanata North, which would bypass the Eagleson Park and Ride. This is also an issue that the FCA committees are involved in, and it is recommended that associations come to a consensus about the project to make requests easier.
 
 
 
 
 
Treasurer’s Report
As Jeet was absent from the meeting, discussion was postponed until the next meeting.
 
Katimavik Rink Wrap-up – The status of the final payment for the skating rinks is unknown, but KHCA executives present were not aware of any issues.
 
KatimaKids Update
Hayley Bennett gave an update on the KatimaKids project:
·         Great response from the community, showing a need for an initiative like this
·         The program is totally sold out for this year – 52 kids participating, at $50 per kid.
·         $650 in sponsorships has been obtained
·         Possibility of branching out or expanding the program for next year, depending on how the rest of this year goes
·         T-Shirts for participants will be ordered
·         Donation of baseball equipment from Baseball Ontario
·         Only one-quarter of the participants registered are from KHCA members, so there is an opportunity for the KHCA to reach out in the community.
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
Canada Day Project Update
Decide on Laura’s Independent sponsorship offer – After discussion, KHCA members decided to accept two large cakes (which will feed about 80 people) from Laura’s Independent instead of a cash donation.
 
Possible vote on purchase of lapel pins – Steve presented information about the cost of lapel pins ordered through Daquin. The pins range in price from $1.85 to $2.25 each, depending on the quantity purchased. The minimum order is 250 pins. Orders of various sizes were discussed, and options such as including the pins with future KHCA memberships or having extra pins available for sale were also brought up.
 
M/S/C by T. Lowrey and M. Zarins to purchase the minimum required number of pins (250) for Canada Day. The cost of this should be $562.50 plus tax.
 
Offer of volunteers to help from TD – TD has indicated that they may be able to send volunteers to help with the event on Canada Day.
 
Possible Community Garage Sale
The KHCA has organized a community garage sale in the past, and currently has seven signs that would advertise this event. However, no members present at the meeting are able to take on the organization of this event this year.
 
Any other community business
Parks Clean-up – Rod will take over from Mara regarding the organizing of cleaning several parks in the KHCA area. For Hewitt Park in particular, Rod will talk to Jeet about the best time to organize the clean-up (before May 31).
 
Mosquitoes – Residents are reminded to prevent the spread of mosquitos by dumping standing water or adding larvicide to standing water on their properties.
 
Fallen trees – Many trees fell during the recent windstorm in the forested area behind the water reservoir. For trees that have fallen on City property, residents can make a request for action through 311.
 
Katimavik Town Hall – Councillor Hubley will be having a town hall meeting on May 16 at the Kanata Recreation Complex.
 
Summer KHCA Meetings – It was mentioned that now that the room used for KHCA meetings is available in July and August, the association could consider holding meetings in these months as well.
 
 
Agenda Item
Discussion
Action
Next Meeting
The next KHCA meeting will be held on Monday, June 4 at 7:30 pm.
 
 
Adjournment
The meeting adjourned at 9:03pm.
 
 
 
 
 
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Katimavik Hazeldean Community Association

Keeping Neighbourliness Easy

Minutes of General Membership Meeting - held April 9, 2018

Kanata Recreation Complex, 100 Charlie Rogers Place

 

 

Present:  Steve Anderson, Rod MacLean, Kul Kapoor, Jeet Hothi, Tom Lowrey, Mary McCarter, Scott McCarter, U. Grave, Pete Campbell, Hayley Bennett, Jeff Dever
 
Regrets: Susan Jones, Mara Zarins
 

                                                                       

 

Agenda Item
Discussion
Action
Agenda
Amend the agenda to add discussion of future meeting dates at the end of the President’s report
 
M/S/C by S. Anderson and R. MacLean that the agenda be accepted as amended.
 
 
Minutes of March 5, 2018
M/S/C by M. McCarter and U. Grave that the minutes be accepted as presented.
 
President’s Report
Steve Anderson reported on the following activites:
     Banking to Meridian / Articles of Incorporation Update – Change of KHCA directorship has been sent to government, with lots of back-and-forth following. Once the change has been officially accepted, KHCA will be able to open the new bank account at Meridian and move away from Scotiabank.
 
 
     Farmboy Signs – The Farmboy grocery store on Hazeldean Rd. applied for a minor variance to be able to install two signs at each end of the mall. Because the timing for comments related to this required such a quick turnaround, the KHCA executive members discussed by email. They agreed that there are enough signs already in that area, and adding larger signs should not be done.
 
     Cleaning the Capital – Individuals can take on projects through the GLAD Cleaning the Capital initiative. People can sign up through the City of Ottawa website
 
     Darcy McGee’s Offer – As a result of the corporate fundraising letters sent earlier this year, the owners of Darcy McGee’s and Swiss Chalet on Terry Fox have offered to help organize a fundraising event for KHCA. They have done similar events in the past and can provide the space, set-up, and logistics for this event. The KHCA will keep this in mind for the future.
 
     Streetlight Repairs (from Tom) – Each of the problem lights identified has been called in to 311 and given a case number. Not much has happened yet, but Tom will follow up with the city, referencing the case numbers
 
     Katimavik Rink Wrapup  – The volunteers have sent in the required form for the end of the season. The second installment payment has not been received yet, but Steve will continue to follow up.
 
     Larsen Linear Park / Park Benches / City of Kanata Sign and Flower Garden – All of these projects have been followed up on with Councillor Hubley’s office. Steve has asked for more information, but has not heard anything recently.
     Bus Stop Improvements – These requests have been assigned case numbers, so the project is moving forward.
 
     Liability Insurance Update – KHCA has $5 million of liability insurance coverage for events offered by the organization. The City provides this insurance for free for community associations.
 
     Corporate Fundraising Progress – This has slowed down while waiting to see what the response will be from the City regarding the flower gardens.
 
     Hydro One Work Progress – There was no opportunity for KHCA to organize a public meeting, as the clearing was scheduled to be done at the end of March.
 
     Future Meeting Dates – KHCA meetings for 2018/2019 will continue to be at 7:30pm on the first Monday of each month, except for July and August.
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
Agenda Item
Discussion
Action
Vice-President’s Report
FCA Meeting Wrapup – The KHCA hosted the Federation of Citizens’ Associations meeting in March. A police officer gave a presentation about opioid drug use, then a business meeting followed. The next meeting of the FCA is April 18.
 
Bachman Terrace – The KHCA initially opposed this development, and city councillors also rejected the project, however it was approved by the OMB. Construction has not taken place, and the City will give an extension for the project. KHCA has been asked for comments, and members would like to see a more reasonable development proposal negotiated with the developers.
 
 
 
 
 
 
 
 
 
 
Treasurer’s Report
·         KHCA currently has an account balance of $2024.90.
·         Banking will be changed from Scotiabank to Meridian when all the paperwork is ready to go.
 
 
KatimaKids Project
Hayley Bennett and Peter Campbell presented information about a sports program they would like to organize and run as part of KHCA.
·         KatimaKids Sports would be a multi-sport program (T-Ball/Softball, Soccer, Field games, and Tennis) offered to children in JK-Gr. 2 living in the Katimavik/Kanata area.
·         Sessions would be held Tuesdays 6-7:15pm, from May 22-July 31, 2018. The proposed locations are the Katimavik Elementary School soccer field and Cattail Creek Park Tennis Court.
·         This initiative would bring the Katimavik-Hazeldean community together by offering an affordable multi-sport program that would promote skill development and sportsmanship.
·         It would be fully managed and organized by volunteers, and parents are required to stay at the park at all times and are responsible for their child’s behaviour.
·         Fee would be $50 per child. See Appendix A for proposed budget.
·         KHCA’s $5 million liability insurance would cover these activities, and additional insurance is available to be purchased when reserving the field.
·         There has been initial interest in a program like this, with further advertising planned through Facebook groups and information sheets distributed in schools.
·         Registration and payment details would need to be determined with KHCA treasurer.
 
Discussion followed their presentation.
M/S/C by M. McCarter and T. Lowrey that KHCA form a subcommittee, run by Hayley Bennett and Peter Campbell, to organize the KatimaKids Sports program as presented.
 
Further discussion about payment methods and the program’s budget followed.
M/S/C by S. Anderson and S. McCarter that the program’s budget be accepted as presented. (See Appendix A for the proposed budget.)
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
 
Hayley Bennett and Peter Campbell will move forward with organizing the KatimaKids Sports program.
 
 
 
 
 
 
Canada Day Project
No real time for discussion, but as a point of information, Steve has been in communication with a company that makes promotional items. They are recommending that a commemorative lapel pin might be appropriate to give away on Canada Day. The pins would cost approximately $2 each.
 
 
Any other community business
None discussed, due to time constraints.
 
 
 
 
Agenda Item
Discussion
Action
Next Meeting
The next KHCA meeting will be held on Monday, May 7 at 7:30 pm.
 
 
Adjournment
The meeting adjourned at 9:10pm.
 
 
 

 

 







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Katimavik Hazeldean Community Association

Keeping Neighbourliness Easy

Minutes of General Membership Meeting - held March 5, 2018

Kanata Recreation Complex, 100 Charlie Rogers Place





Present: Steve Anderson, Rod MacLean, Kul Kapoor, Tom Lowrey, Mary McCarter, Scott McCarter, Brian Mangan, U. Grave, Mara Zarins, Jennifer Guerra, Carla Backmeier, Leah Laframboise, Harjeet Hothi


Regrets: Susan Jones





Agenda Item
Discussion
Action
Agenda
Amend the agenda to add discussion of Community Lighting after the Hydro Presentation discussion
M/S/C by S. Anderson and M. Zarins that the agenda be accepted as amended.


Minutes of Feb 5, 2018
M/S/C by R. MacLean and M. McCarter that the minutes be accepted as presented.
The bylaw changes will be added to the minutes of the January meeting.
President’s Report
Steve Anderson reported on the following activites:
  1. Young’s Pond Winter Carnival – In the past, KHCA had maintained responsibility for the Young’s Pond rink. A separate group, Young’s Pond Community Association, now receives money directly from the City for the maintenance of this rink.
  2. Bridlewood Community Association Meeting – Steve attended the February meeting. It appears to be a highly organized association, with approximately 50 members at the February meeting. Hydro One was there to give a presentation about the upcoming maintenance of the hydro corridor, although this corridor also runs through Katimavik-Hazeldean.

  1. Corporation Update and Request for Articles of Incorporation mailed in – The documents indicating the change of leadership of the KHCA have been mailed in. There has not been a response yet, but they may be in touch within two months if there is any issue. The Articles of Incorporation are needed to open the bank account at Meridian.

  1. Larsen Linear Park – The City has pushed this project forward to the stage of drawing up a plan for it, but scheduling takes time, so it may be more realistic for 2019.

  1. Park Benches – Initially, the KHCA was the only group who requested a bench this year. However, Councillor Hubley has now indicated he is looking at all of South Kanata when considering benches, so the status of this project is uncertain for now.

  1. Sign and Flower Garden Katimavik & Eagleson – Several corporate sponsors were lined up for this project, however since it is City of Ottawa property and there are possible issues with electrical wires in the area, KHCA will not be able to plant flowers or take over responsibility for the sign.

  1. Improving Bus stops Bachman & Pickford, Millman & Pickford – Requests have been sent to OC Transpo regarding improvements at these bus stops.


  1. Canada Day Event/200th Anniversary – Sponsors have been arranged, and the rental of the tent, table, and chairs have been booked. The park pass given to KHCA by the City has been transferred to the event’s organizers. At upcoming KHCA meetings there will be more discussion about what we will do with our table space that day.

  1. 2018 Corporate Fundraising Progress – Still going well. Businesses would like to support planting flower gardens in the area, but given the City’s response to this idea at the Katimavik/Eagleson intersection, these types of projects are now in doubt.































Agenda Item
Discussion
Action
Treasurer’s Report
  1. Currently have approximately $2500 in KHCA bank account
  2. Will be changing from Scotiabank to Meridian (no fee account). The bank does require the KHCA articles of incorporation to open the new account.
  3. Once the account is opened, the President, Vice-President, Secretary, and Treasurer will need to go to Meridian to provide their signatures for cheques (two signatures will be required for cheques).
  4. As there were many people new to KHCA in attendance at the meeting, past events like the BBQ were explained as part of a discussion of how to increase membership and awareness of the organization.






Vice-President’s Report
  1. KHCA is hosting the March meeting of the Federation of Citizens’ Associations (FCA). The meeting will be held at the KRC on March 21 at 7:15pm.
  2. Presentations will be made at this meeting by the Ottawa Police as well as a group concerned with the fentanyl/opioid crisis.
  3. KHCA will extend an invitation to this meeting to Councillor Hubley, as well as other local community associations.


Possible Future Hydro Presentation to the KHCA
  1. Ontario Hydro gave a presentation about the upcoming maintenance to the hydro corridor at a meeting of the Bridlewood Community Association. The area of maintenance includes properties in the Katimavik-Hazeldean area.
  2. After discussion, it was decided that KHCA will ask for more information from Ontario Hydro about their timeline for maintenance. If appropriate, KHCA will invite representatives to a meeting.
  3. Ideas like flyers, putting information in local newspaper, and mentioning it on social media were suggested as ways to get more people to attend a meeting like this.


Community Onstreet Lighting Report
  1. Tom Lowrey presented information about onstreet lighting in the community and its impact on community safety. His information is attached in Appendix A. Some contact with the City has been made about this issue via 311, but Steve will follow up.

Rink Situation
  1. Currently, the KHCA receives money from the City of Ottawa, which it passes along to the Parent Council at Katimavik Elementary School for maintenance of the two ice rinks near the school.
  2. KHCA keeps $100, although the City recently recommended to keep $500 in case of insurance claims.
  3. Representatives from the Parent Council explained that they have contributed over 250 volunteer hours to maintain the rinks, and have also incurred other fees, such as for snow removal.
  4. There is still a payment to be received this year. The Parent Council at Katimavik Elementary School will receive the rest of the money for the rink this year.
  5. Next year (2019), KHCA will hold back $500 as recommended by the City, but if this is not used, it will be given to the Parent Council.


Other Neighbourhood Issues
None discussed, due to time constraints.

Agenda Item
Discussion
Action
Next Meeting
The next KHCA meeting will be held on Monday, April 9 at 7:30 pm, as April 2 is Easter Monday and the KRC building is closed.


Adjournment
The meeting adjourned at 9:10 pm.







APPENDIX A



Katimavik/Hazeldean

Community Onstreet Lighting Report



[CASE NUMBERS IN RED WERE ASSIGNED BY 311 WHEN CALLED IN - AFTER THE KHCA MEETING]





This cursory document is the result of a brief review of the street lighting situation in the Katimavik/Hazeldean neighborhood conducted during the week of February 28/March 1, 2018. In addition, readers will find references to conditions observed during the winter months of 2017/18.



Observations

  1. Intersection of Chimo/Aird and Katimavik- all street lights are off (on each corner)
  2. Results in dangerous situation for people crossing Katimavik after getting off the bus.
  3. #201800448343



  1. New pathway constructed parallel to Katimavik
  2. All sidewalk/path lights are not in service and have been out all winter
  3. Total of 15 lights
  4. #8410
  5. Kakulu and east Pickford intesection has street light out.
  6. #8403
  7. Young Rd. and McCurdy Dr. has light out.
  8. #8361
  9. Chimo Dr. and south Byrd Cr. has light out.
  10. #8370
  11. McCurdy Dr. between Dorey Ct. and Maple Grove Rd. has light out.
  12. #8377
  13. Street lighting beside Chimo Dr. and Bering condominium has several lights out beside sidewalk.
  14. #83792
  15. Street lighting on McClintock Way condominium has several lights out beside McClure Cr.
  16. #8381




February 28th Observations

  1. Street lights on Anyk Way/Chimo Dr. and Anyk Way/Kakulu Dr. intersections finally turned on after being out the majority of the winter.
  2. Sidewalk lighting on Kakulu Dr. between Drainie Dr. and top of Kakulu hill finally turned on on February 28th after being out the majority of the winter.



This review is not an exhaustive examination of the street lighting in the neighbourhood but it does reveal outages that extended over months despite calls to the City of Ottawa 311 number.







Katimavik Hazeldean Community Association

Keeping Neighbourliness Easy

Minutes of General Membership Meeting - held February 5, 2018

Kanata Recreation Complex, 100 Charlie Rogers Place





Present: Steve Anderson, Rod MacLean, Mary McCarter, Scott McCarter, Kul Kapoor, Mara Zarins, Tom Lowrey
Regrets: Harjit Hothi, Susan Jones




Agenda Item
Discussion
Action
Agenda
M/S/C by S. Anderson and T. Lowrey that the agenda be accepted as presented

Minutes of Dec 5, 2017
M. Zarins requested a correction to the Other Business (Dunlop Park) information - In the spring the city plans to paint information directly on the pathway that dogs must be on a leash. It is a pilot project and if it has an impact then the city plans to do this in more areas.

M/S/C by R. MacLean and S. McCarter that the minutes be accepted as amended.
Steve Anderson to make changes to the minutes of the January meeting
President’s Report
Steve Anderson reported on the following activites:
  1. Hydro Corridor – A special agreement for Hydro One to maintain shrubs has been made in writing with each affected homeowner in Kanata North, however a resident of Kanata North has indicated that there will not be similar agreements made in Kanata South. An email has been sent to the Community Liaison Office of Hydro One in order to further discuss the situation and invite representatives to future KHCA meetings.
  2. Larsen Linear Park – S. Anderson has been in touch with Councillor Hubley’s office and the plans to extend the park are still in the works.
  3. Park Benches – Councillor Hubley’s office is supportive of the request for park benches, plans are still in the works.
  4. Sign & Flower Garden Katimavik and Eagleson – The person who currently has possession of the key for the sign will be going to the City to draft an agreement to transfer ownership of the sign to KHCA. The sign may be electric. Local businesses are keen to support gardening efforts (ex. possible Home Depot event in spring).
  5. Community Mailbox Finishing – Canada Post was contacted. They indicated there are no plans to finish/tile any unfinished mailbox areas because there are no hard curbs to protect those areas from snowplows.
  6. Bus Stops Needing Improvement – Steve will follow up with OC Transpo regarding a bus shelter at Bachman & Pickford, and a concrete pad at Millman & Pickford.
  7. Flower Garden Corner of Shatner Gate and Eagleson – There is community interest in improving this corner, Steve to continue attempts to contact Condo Association.
  8. Katimavik Rink – Harjit delivered the first cheque to the Katimavik Elementary School Parent Council volunteers who take care of the rink.
  9. Canada Day Event/200th Anniversary – Steve spoke to the organizer of the Canada Day in Kanata event. In the past, KHCA has given the association’s “Park Pass” from the City to the Canada Day event. They indicated that this year, in exchange for the Park Pass, KHCA would have booth space at the Canada Day event.
M/S/C by T. Lowrey and S. Anderson that KHCA give the Park Pass to Canada Day in Kanata in exchange for booth space at the event.
M/S/C by T. Lowrey and R. MacLean that KHCA authorize spending up to $200 for rental of table, chairs, and a tent for the booth.
  1. 2018 Corporate Fundraising Progress – A letter was sent to 42 of the largest businesses in the KHCA area. Steve is following up with these businesses, but already over $1000 has been donated, with additional sponsorships possible for future special events. There is no BIA for Kanata South, so many community improvement initiatives (such as flower gardens) that would normally be done by a BIA now fall to the KHCA.
  2. Relationship With Other Organizations – It was discussed that any relationship KHCA has with other organizations (ex. placing logos/info on our website) should have a clear benefit for KHCA.
  3. Urban Boundary Expansion – KHCA is still receiving emails about this issue. Steve will look into if the emails are intended for the organization or individual members.


Agenda Item
Discussion
Action
Treasurer’s Report
As Harjit was absent from the meeting, this discussion was postponed until the next meeting.




Vice-President’s Report
KHCA is part of the Federation of Citizen’s Associations (approximately 120 members). On March 21, 2018 there will be an FCA meeting in Kanata (Kul to arrange for room rental at KRC). It is important for KHCA to remain aware of what is happening in other community associations and other parts of the city as it may have an impact on our area.
Kul to arrange for room rental at KRC for FCA meeting.
Other Neighbourhood issues
Spring Park Cleanup will be happening soon. Dog leash requirement information will be painted on cement in Dunlop Park.
Off-leash dogs are an issue in the area. Residents are reminded that Bylaw (311) can be called to report infractions when seen.

Agenda Item
Discussion
Action
Next Meeting
The next KHCA meeting will be held March 5, 2018.

Adjournment
The meeting adjourned at 8:55 p.m.
















Katimavik Hazeldean Community Association

Keeping Neighbourliness Easy

Minutes of General Membership Meeting - held January 8, 2018

Kanata Recreation Complex, 100 Charlie Rogers Place





Present: Steve Anderson, Susan Jones, Mary McCarter, Scott McCarter
Ursula Grave, Rod MacLean, Kul Kapoor, Mara Zarins
Regrets: Harjit Hothi




Agenda Item
Discussion
Action
Agenda
M/S/C by S. Jones and R. MacLean that the agenda be accepted as presented

Minutes of Dec 5, 2017
M/S/C by R. MacLean and S. Anderson that the minutes be accepted as presented

Presidents Report
Steve Anderson reported on the following activites:
  1. Grant from city - it was not approved

  1. Pursuing financial support from business in our area

  1. Membership list outreach took place

  1. Katimavik Hazeldean C. A. was featured in a community newspaper article, the Kanata Kourier-Standard. Jessica Cunha interviewed S. Anderson and the article features a picture of the outgoing and incoming KHCA Presidents

Agenda Item
Discussion
Action
Future Activities
S. Anderson proposed the KHCA focus on the following areas:
O.C.Transpo related; community benches;
raising funds; mailboxes and
Canada Day event.
Each topic was fully discussed with the following outcomes of each summarized below:
  1. The CA propose OC Transpo improve 3 bus stops. Please contact Steve directly with suggestions

  1. M/S/C S. Anderson and S. McCarter that KHCA request 2 city benches.

  1. What can KHCA do to raise funds and how can we spruce up our community? M/S/C S. Anderson and K. Kapoor that KHCA spend up to $150 to refurbish the “Welcome to Kanata-Hazeldean” sign and flower bed.

  1. Mailboxes - Canada Post needs to be contacted about some mailboxes that need attention.

  1. Canada Day event - If we are able to receive funds from Corporate sponsors, the KHCA should consider putting some of that funding towards the Canada Day event. M/S/C by K. Kapoor and S. McCarter that KHCA explore participating at the Canada Day event where we would sell memberships and advertise our CA.









Members to advise which bus stops need improvement.


Some members will share hostas and daylilies for planting in flower bed



Members to identify which mailboxes need to be tiled
Other business
M. Zarins reported positive news about Dunlop park – In the Spring, the City plans to paint information directly on the pathway that dogs must be on a leash. It is a pilot project and if it has an impact then the City plans to do this in more areas.

Bylaw Changes
Everyone received a copy of our existing bylaws and S. Anderson represented the proposed bylaw amendments. Discussion followed. M/S/C by S. Anderson and S. Jones that the changes to the by-laws be accepted and reported in the minutes.
Amended by-laws posted on our Blog
Agenda Item
Discussion
Action
Next Meeting
The next KHCA meeting will be held February 5, 2018.

Adjournment
The meeting adjourned at 9:15 p.m.








 


Our Bylaws - Appended to January 8, 2018 Meeting Minutes

***PLEASE NOTE:  Items below written in this colour are revisions to our bylaws that were voted on and approved at the KHCA meeting on January 8, 2018.*** 








9. Membership


4. All household residents may attend and participate in any general meeting or special general meeting of the association, but they are not allowed to vote on motions presented unless they are members of the association.





6. Honorary members may participate in a meeting, form part of a quorum, and can vote - provided they reside in Katimavik-Hazeldean.


 

10. Conduct of General Meetings


5. The chair of the meeting does not vote except in the event of a tie, and in those meetings where less than fifteen members are in attendance.


 







19. Offices of the Association


 

2. The official address of the association is the mailing address of the President's home.


 

3. The official telephone number of the association is the President's home telephone number.


 

6. The association may maintain a blog, Facebook and Twitter accounts.


 

20. Location and Date of General Meetings


1. General meetings of the association are normally held at the Kanata Recreation Complex.





25. Fiscal Responsibilities


5. a. The approval of the association in a general meeting or special general meeting must be obtained in all cases where the board of directors proposes to commit the association to a course of action which would result in expenditure in excess of $50 per event, activity or the purchase of particular item.


 

6. If a quorum of members is not present at a general meeting where a majority of the directors is in attendance, the directors may approve expenditures up to $50 per event, activity or the purchase of a particular item.



7.  All association cheques must be signed by any two of the following people; the President, the Vice-President, the Treasurer or the Secretary, on presentation of appropriate receipts.





27. Operational Responsibilities


5. The directors forming the Board of Directors shall be elected from the membership, by the members in attendance at the annual general meeting, to the positions of President, Vice-President, Secretary, Treasurer and one "Member at Large" Director.  Starting in October 2018, elections will be held for President and Secretary for two-year terms (Vice-President, Treasurer and Member-at-Large will again be elected for one year), and for Vice-President, Treasurer and Member-at-Large for two-year terms beginning in October 2019.


 
 



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Katimavik Hazeldean Community Association


Keeping Neighbourliness Easy


Minutes of General Membership Meeting - held December 5, 2017


100 Charlie Rogers Place/Walter Baker Park


 


 

Present:  Steve Anderson, Rod MacLean, Susan Jones, Mary McCarter, Scott McCarter,
Kul Kapoor, Mara Zarins, Tom Lowrey,
Regrets: Harjit Hothi


 

Agenda Item
Discussion
Action
1. Agenda and Minutes of Previous General Meeting held Nov 6, 2017
 
M/S/C by S. Jones and M. Zarins  that the agenda be accepted as presented
 
M/S/C by S. Jones and T. Lowrey the minutes be accepted as amended
 
 
 
Amendments to “Q & A with Councillor”, editorial change to “ByLaws Changes”
2. President’s Report
S. Anderson shared the following issues:
a)    KHCA Blog is beginning to be developed. He is adding info and pictures to update the blog.  Community activities and Minutes of meetings will also be on the blog.
b)     Community Association has a mail box which costs $183.50 per year and expired end of October 2017.  All agreed the KHCA mail should be sent to the President of the Association.
 
 
Agenda Item
Discussion
Action
2. President’s Report  continued…..
c)    S. Anderson will obtain a copy of a map of our Community Association area which can be shared in different venues and at meetings.
 
 
3. Treasurer's Report
It was reported in J. Hothi’s absence, that KHCA has approximately $2,000.00 in the bank.
 
4. Previous Business
a)    City grant - KHCA should hear the result of our grant request in the near future
b)    Remembrance Day - M. Zarins and S. Anderson agreed it was an honour to represent KHCA and lay a wreath during the ceremony which was very well attended.  $50 was spent on the wreath and $20 on ribbon.  Both can be reused.
c)    Santa Parade - The weather prevented KHCA members from participating and carrying our banner this year.
d)    Promotion of KHCA - It was suggested that KHCA January meeting be promoted in the calendar section of our community newspapers.  This will be the last opportunity to advertise as newspapers are being phased out.  Another way of promoting KHCA is by posting info in the large Kanata South bulletin board with a locked glass-type cover located on the NW corner of Eagleson and Katimivik.  Inquiries will be made to find out how KHCA can gain access to the bulletin board.
e)    Lighten the night - Due to lack of volunteers, it was agreed that KHCA would not participate in this event this year.
 
 
M/S/C by S. Jones and R. MacLean that S. Anderson, upon presentation of a receipt, be reimbursed $20 for the ribbon.
 
 
 
Inquiries will be made with Councillor Hubley’s office RE:bulletin board access.
Agenda Item
Discussion
Action
5. July 1 Canada Day/ 200th Anniversary of Hazeldean
It was proposed that in 2018, KHCA participate in the Canada Day events.  We could have a cake, a booth and sign up new members.  Various options were discussed to further mark the event/year, including a City owned bench sponsored by KHCA, flower gardens, pots of plants at various locations.
 
6. Internet presence
S. Anderson mentioned KHCA Blog site in his report.  There is also Facebook and Twitter which are interconnected.  Assistance is needed to manage these sites.
 
It was agreed that our Corporate sponsors should be given recognition on these sites.
 
R. MacLean will contact Mark to seek help with internet sites.
 
R. MacLean will send names of Corp sponsors to KHCA President
7. Bylaw Changes
Proposed bylaw amendments were distributed at the last general membership meeting.  They were again distributed to those present, discussed and some proposed changes were made. 
It was agreed that the proposed Bylaw amendments would be posted on the Blog, providing written notice that the amendments would be discussed and voted upon at the next KHCA General Membership Meeting, scheduled for January 8, 2018.
S. Anderson to post proposed bylaw amendments on the blog
8. Urgent Neighbourhood Issues
It was noted that all residents are invited to an open house regarding the Kanata Light Rail Transit (LRT) Environmental Assessment (EA) Study on Thursday, December 7th at the Kanata Recreation Complex (Hall A, 100 Charlie Rogers Pl) to discuss potential options regarding the future of the LRT extension from Moodie to Palladium through Kanata.
S. Anderson will post to KHCA Blog
9. Adjourn
The meeting adjourned at 9:10 p.m.. 
 


 


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Katimavik Hazeldean Community Association
  
Keeping Neighbourliness Easy

 

Minutes of General Membership Meeting - held November 6, 2017


100 Charlie Rogers Place/Walter Baker Park


 

 


Present: Steve Anderson, Susan Jones, Mary McCarter, Scott McCarter
Marie Louise McDonald, Andrew McDonald, Rod MacLean, Kul Kapoor, Harjit Hothi, Tom Lowrey,
Regrets: Mara Zarins


Prior to the official start of the meeting, residents new to the Community Association joined and received membership cards. Everyone agreed to wait for the arrival of our Councillor for Ward 23, Kanata South, Allan Hubley, before honouring the outgoing President Rod MacLean.
 

 

Agenda Item Discussion Action
Agenda M/S/C by T. Lowrey and K. Kapoor that the agenda be passed as amended. Requested addition of FCA March 21 meeting
Minutes of Sep 11,2017 General Mtg M/S/C by H. Hothi and R. MacLean that the minutes be accepted as presented
Treasurer’s report H. Hothi reported that we have over $2,000 in our bank account.
Presidents Report Steve Anderson talked about how the Community Association is evolving and reviewing things like our WEB presence (Facebook, twitter, blog), how we will have written financial reports a few times per year, and continue to focus on the interests of the membership. Steve, on behalf of the KHCA, applied for a $3,000 grant from the City to honour our community.
Follow-up on grant, review WEB presence
Agenda Item Discussion Action
Bylaw Changes Everyone received a copy of our existing bylaws. S. Anderson distributed a list of proposed bylaw amendments for future consideration. Place bylaw review on agenda for next meeting.
Upcoming Events Nov 11 - Remembrance Day - M/S/C by S. Jones and H. Hothi that we spend up to $50 to lay a wreath
Nov 19 - Santa Parade - M/S/C by H. Hothi and T. Lowrey that we spend funds and march in the parade.
Need confirmation as to who will lay the wreath.
Need confirmation as to who will march in the Parade and carry the banner
Honouring Rod MacLean Councillor Allan Hubley thanked Rod MacLean for his service as President of KHCA, and presented him with a plaque. S. Anderson brought cake and juice drinks for the event, which were served after the meeting. Pictures were taken and will appear on our FB site.
Q and A with Councillor After the official presentation to R. MacLean, Councillor Hubley agreed to take question. The following topics were addressed:
Sidewalk North meeting
City Budget; being tabled Wed Nov 8, final vote Dec 2017
Broken sidewalk in Katimivik
Hydro One consultation with residents who have homes close to hydro lines
 
Dec 5 and 6 - Wagon rides from Holy Redeemer and Castlefrank schools
Lighten the Night - is an activity the KHCA where volunteers drive around the neighborhood, take picture of Seasonal decorations, then award prizes.

 
 
 
 
 
 
 
 
 
Hydro One South Kanata consultation scheduled for 2018
 
10-minute rides from 6 p.m. - 8 p.m.
 
Volunteers needed to take pictures, need to confirm driver
Upcoming Events - con’t Jul 1 - Canada Day/200th Anniversary of Hazeldean - S. Anderson proposed KHCA obtain a booth during the Canada Day events in 2018 to promote the Community Association, sign up members and perhaps have a cake.
 
More discussion will take place in December
Agenda Item Discussion Action
Upcoming Events Con’t FCA Mar 21 - a meeting of the Federation of Community Associations will take place. Kul Kapoor represents KHCA at these meetings. Councillor Hubley provided some background about the Federation to those present, as did K. Kapoor. M/S/C by K. Kapoor and S. Jones that KHCA spend up to $50 for the rental of a hall for this meeting
Other Business A suggestion was made that KHCA be promoted by way of an article in Metroland. T. Lowrey provided a number of advocacy-type examples of activities the KHCA undertook in the past. Follow-up at next meeting
Adjourn The meeting adjourned at 8:45 p.m.. Cake was served and R. MacLean was congratulated by the new executive and presented with a card and lifetime KHCA membership. Lifetime membership to be discussed further as part of bylaw changes.

Where is the LRT to Kanata?

Where is the LRT to Kanata?
The KHCA made a presentation to the City's Transportation Committee on May 2nd. We asked them to please get moving on the project as far as Terry Fox. This would cut the cost of the Kanata LRT extension by 2/3 and make it easier to find funding. Why should we have to wait so it can be built in a big arc past the Canadian Tire Place to Stittsville? Why is our long-established neighbourhood one of the few in the City still waiting for a dedicated public transportation corridor of any kind (even for buses)? Consider: Soon we will lose the Kanata commuter buses going directly to downtown. A transfer to the train will be necessary at Tunney's Pasture. This will make our commute longer. And with no LRT to Kanata funding approved it will mean those living in the villages and towns east of Ottawa will enjoy a better commute while we must wait, wait and wait.

The Katimavik-Hazeldean Area

The Katimavik-Hazeldean Area