All residents of Katimavik-Hazeldean are encouraged to become members of the KHCA. We are YOUR community association. Members can vote on resolutions brought forward to better our community. Join your neighbours and make a difference!

Santa Claus Parade Nov 17, 2018

Santa Claus Parade - Katimakids! See more pictures under the "Photos" tab

Past Meetings






Katimavik Hazeldean Community Association
Keeping Neighbourliness Easy
Minutes of General Membership Meeting - held Oct 1, 2018
Kanata Recreation Complex, 100 Charlie Rogers Place

Present: Steve Anderson, Tom Lowrey, Kul Kapoor, Rod MacLean, Brian Chan, Suraj Harish
Regrets from KHCA Execs: Susan Jones, Mara Zarins, Harjit Hothi



AGENDA ITEM
DISCUSSION
ACTION
Call to order
The meeting was called to order at 7:35 p.m.


Agenda
M/S/ by S. Anderson and K. Kapoor that the agenda be adopted as amended
Carried
Minutes of Sept 10, 2018
M/S/ by S. Anderson and K. Kapoor that the minutes be accepted as presented.
Carried
President’s Report
Steve reported the following:

Membership renewals – 2 more memberships were renewed at this meeting.

KHCA meeting signs repair/replacement –
One broken sign was given to teacher “Aaron” at Earl of March High School. He is canvassing his students to find out if anyone wants to take on repairing our existing signs and building 6 more. All is he asking for is two 4 X 8 sheets of plywood (we will try to obtain via donation from Home Depot), the necessary hardware, and possible volunteer hours for any students who uses their own time to work on the project. Steve offered his program $100 from the KHCA to defray the cost of the miscellaneous materials that would be used. Steve has collected all the known KHCA signs (7 currently in use) in preparation for the work to be done. The students will not paint the signs. Steve is to look into having the information on the signs professionally produced after they are constructed.

Motion to approve the expenditure of up to $200 to repair/construct the signs up to the point of being ready for graphics/paint. M/S T. Lowrey and R. MacLean. Carried.

Hazeldean Mall Hallowe’en Event – Steve visited the mall office and was told there would not be such an event this year.

Santa Claus Parade registration – Steve has received a letter inviting the KHCA to register. To be followed up on.

Remembrance Day registration – To be followed up on.







Steve to follow up on the construction/repair of the KHCA signs.




























Steve to register the KHCA for the Santa Claus Parade.

Steve to register the KHCA for the Remembrance Day memorial.
Vice-President’s Report
Kul reported the following:

FCA – There will be an all-candidates’ debate for the position of mayor on Oct 9 at the Tom Brown Arena. The next regular meeting of the FCA will be held on Oct 17.
Bachman Terrace Development – nothing to report.

Belleview, Vanstone, Pineview, Marcasite Street resurfacing: The worst holes have been patched, and the City has committed to repaving these roads within the next 5 years.




Treasurer’s Report
Deferred due to Harjit’s absence.


Harjit to produce financial document(s) for the AGM


Other Community Business
Brian noticed that the AGM date on our blog is wrong – it should say October 29.
Steve to change the AGM date on our KHCA blog.


Next Meeting
The next meeting will be our AGM, and that is scheduled for Monday October 29, 2018 in the same location.






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Katimavik Hazeldean Community Association
Keeping Neighbourliness Easy
Minutes of General Membership Meeting - held Oct 1, 2018
Kanata Recreation Complex, 100 Charlie Rogers Place

Present: Steve Anderson, Tom Lowrey, Kul Kapoor, Rod MacLean, Brian Chan, Suraj Harish
Regrets from KHCA Execs: Susan Jones, Mara Zarins, Harjit Hothi



AGENDA ITEM DISCUSSION ACTION
Call to order The meeting was called to order at 7:35 p.m.

Agenda M/S/ by S. Anderson and K. Kapoor that the agenda be adopted as amended Carried
Minutes of Sept 10, 2018 M/S/ by S. Anderson and K. Kapoor that the minutes be accepted as presented. Carried
President’s Report
Steve reported the following:

Membership renewals – 2 more memberships were renewed at this meeting.

KHCA meeting signs repair/replacement –
One broken sign was given to teacher “Aaron” at Earl of March High School. He is canvassing his students to find out if anyone wants to take on repairing our existing signs and building 6 more. All is he asking for is two 4 X 8 sheets of plywood (we will try to obtain via donation from Home Depot), the necessary hardware, and possible volunteer hours for any students who uses their own time to work on the project. Steve offered his program $100 from the KHCA to defray the cost of the miscellaneous materials that would be used. Steve has collected all the known KHCA signs (7 currently in use) in preparation for the work to be done. The students will not paint the signs. Steve is to look into having the information on the signs professionally produced after they are constructed.

Motion to approve the expenditure of up to $200 to repair/construct the signs up to the point of being ready for graphics/paint. M/S T. Lowrey and R. MacLean. Carried.

Hazeldean Mall Hallowe’en Event – Steve visited the mall office and was told there would not be such an event this year.

Santa Claus Parade registration – Steve has received a letter inviting the KHCA to register. To be followed up on.

Remembrance Day registration – To be followed up on.







Steve to follow up on the construction/repair of the KHCA signs.




























Steve to register the KHCA for the Santa Claus Parade.

Steve to register the KHCA for the Remembrance Day memorial.
Vice-President’s Report
Kul reported the following:

FCA – There will be an all-candidates’ debate for the position of mayor on Oct 9 at the Tom Brown Arena. The next regular meeting of the FCA will be held on Oct 17.
Bachman Terrace Development – nothing to report.

Belleview, Vanstone, Pineview, Marcasite Street resurfacing: The worst holes have been patched, and the City has committed to repaving these roads within the next 5 years.




Treasurer’s Report
Deferred due to Harjit’s absence.


Harjit to produce financial document(s) for the AGM


Other Community Business Brian noticed that the AGM date on our blog is wrong – it should say October 29.
Steve to change the AGM date on our KHCA blog.


Next Meeting
The next meeting will be our AGM, and that is scheduled for Monday October 29, 2018 in the same location.






Katimavik Hazeldean Community Association
Keeping Neighbourliness Easy
Minutes of General Membership Meeting - held Sept 10, 2018
Kanata Recreation Complex, 100 Charlie Rogers Place

Present: Steve Anderson, Susan Jones, Tom Lowrey, Kul Kapoor, Rod MacLean, Mara Zarins, Wayne Zaugg, Nilay Ertemur, Brian Mangan, Ursula Grave, Sharon Power, Harjit Hothi, Brian Chan
Guest Speaker - Fred C. - new owner of Medical Clinic, 99 Kakulu Rd.
Regrets: Mary McCarter, Scott McCarter, Pete Campbell, Hayley Bennett



AGENDA ITEM
DISCUSSION
ACTION
Call to order
The meeting was called to order at 7:30 p.m.

Agenda
M/S/ by S. Jones and H. Hothi that the agenda be adopted as presented
Carried
Minutes of June 4, 2018
M/S/ by T. Lowrey and S. Anderson that the minutes be accepted as presented.
Carried
President’s Report
Three events took place over the summer, and were a great success
  • Katimavik/Castlefrank BBQ - This is one of the most popular BBQ’s in the neighbourhood. KHCA set up a table with information and membership applications.

  • Canada Day - The KHCA table was visited by many residents on what turned out to be an extremely hot day. 200th anniversary pins were handed out along with cake. It is suggested we consider participating again in 2019.
  • Katimakids BBQ - Katimakids was run by Hayley and Pete. A brief report on the finances was provided to KHCA President who will touch base with the group and report at the October meeting. Organizers hope to run the Katimakids program again next year.

Steve brought a photocopy of the plaques for viewing that either have been or will be presented to KHCA and Katimakids Sponsors. Sponsors who donated $200 or more received a plaque. Photos can be found on the KHCA blog at the following link:

Steve reminded everyone that the fall is when KHCA promotes membership renewal. The KHCA 1-year membership is $10 and extends from November - November each year.

Vice-President’s Report
Kul reported the following:
1) We (KHCA) will be hosting the FCA Feb 20, 2019 meeting at the Kanata Rec Complex.

2) There is no info or update on Bachman Terr development.

3) Belleview, Vanstone, Pineview, Marcasite Street resurfacing: Deferred to next KHCA meeting.

Ongoing Issues
1. The following Community Improvement Goal, as listed on the KHCA Blog, states:
Have OC Transpo improve 2 bus stops in the K-H area; install a concrete pad at the bus stop in front of Millman and Pickford, and fix the concrete pad and install a bus shelter at the corner of Bachman Terrace and Pickford.

After an in-depth discussion regarding the installation of a bus shelter at the corner of Bachman Terrace and Pickford, a motion was made to change our goal.

M/S by T. Lowrey and S. Anderson that a bus shelter be constructed at the corner of Pickford and Irwin Gate.

2. Railing Repair on Eagleson - Completed

3. Streetlight repairs - Although some repairs and street lights have been fixed, it was reported that some lights along Chimo and Kukulu are still burnt out. T. Lowrey agreed to call the City and follow-up as well as contact the Community Newspaper and bring it to their attention.

4. KHCA meeting signs have yet to be repaired. S. Anderson agreed to approach Earl of March to see if signs could be repaired or new signs made. Those who work on the project could perhaps receive volunteer hours. Home Depot is a possible source for paint and plywood to make the signs.













Carried - President will write a letter asking for the change




T. Lowrey to follow-up with City





S. Anderson to approach Earl of March school..
Other Community Business
1. City red light cameras - A resident asked if the camera’s are working to catch those running red lights. After much discussion, it was agreed that a letter will be sent from KHCA to the City asking that the red light camera’s be used and traffic rules be enforced in Kanata South.

2. Halloween event - It was agreed that KHCA would volunteer to help out with the Halloween event held at Hazeldean Mall. S. Anderson will arrange to book the Community Room space.

3. Remembrance Day event - A discussion took place about participating in the Kanata Remembrance Day event again this year.

M/S/ by M. Zarins and T. Lowrey that the same donation be made this year as was made last year.
Mara asked if anyone else would like to join the laying of the wreath.

3. Santa Claus Parade - Although KHCA members wanted to march in the Parade last year, the weather prevented our participation. It was agreed we would participate this year.

M/S/ by S. Anderson and U. Grave that KHCA donate the same amount as was donated in 2017, and that we march in the parade.



Kul will write and sign the letter on behalf of the KHCA


S. Anderson will book the space

N. Ertemur and H. Hothi agreed to help the evening of the event.




Carried










Carried
Guest Speaker
Fred C. reached out to S. Anderson and asked to attend this evening after seeing the KHCA meeting signs.
Fred is the new owner of the Medical Clinic at 99 Kakulu. He reported on the renovation and staff changes that have recently been made at the clinic. Fred acknowledged the past problems citing lack of understanding on the previous owners about how to run the operation. He invited everyone to drop in and take note of the changes that have been made. He also spoke about the walk-in clinic being an alternative to the hospital emergency room, where illness and injury can receive immediate attention.

Mara offered a Facebook site that he may want to access to further advertise the Clinic.

AGM
The October meeting is usually reserved for the KHCA AGM. The last day to vote in the Municipal election is October 22. Given the outcome of the election may impact our community association Executive, it was suggested to hold the AGM later in the month.

After some discussion, the following motion was made:
M/S/ by S. Jones and T. Lowrey that our next general membership meeting be held October 1 and the AGM be held October 29.

Two meetings in October would negate the need for a meeting in November.









Carried

A room booking will be needed for October 29
Next Meeting
The next meeting is scheduled for Monday October 1, 2018.

Adjournment
The meeting adjourned at 9:08 p.m.






Katimavik Hazeldean Community Association
Keeping Neighbourliness Easy
Minutes of General Membership Meeting - held June 4, 2018
Kanata Recreation Complex, 100 Charlie Rogers Place


Present: Steve Anderson, Jeet Hothi, Susan Jones, Tom Lowrey, Mary McCarter, Hayley Bennett, Pete Campbell


Regrets: Kul Kapoor, Rod MacLean, Mara Zarins



Agenda Item Discussion Action
Agenda
Amend the agenda to add discussion about the KHCA social media accounts as well as the local elementary schools’ BBQ at the end of the President’s report

M/S/C by S. Anderson and J. Hothi that the agenda be accepted as amended.




Minutes of May 7, 2018 M/S/C by M. McCarter and T. Lowrey that the minutes be accepted as presented.

President’s Report
Steve Anderson reported on the following activites:

  • Bus Stop Improvements – No change since the last meeting.



  • Problems keeping bus drivers on track on changed 164, 168 routes – The routes are supposed to turn onto local streets (Shatner Gate, Pickford, and Kakulu), but some drivers continue on Eagleson without turning. This problem has been called in to OC Transpo over a dozen times. If the problem continues to persist, further action such as requesting additional training for drivers or having supervisors monitor the routes will be taken.

  • Railing Repair on Eagleson – The sidewalk railing near the Shell station on Eagleson (just south of Katimavik) has been broken. This was called in to 311 multiple times. The repairs will cost a significant amount (upwards of $10 000), so for the City it is now a matter of contracting the work and getting it scheduled.

  • Comparison With Neighbourhoods Further South – Other neighbourhoods take different approaches to their community association groups. Some focus solely on social events or membership discounts, while others are more involved with community issues. There does not seem to be one singular definition or role for a community association, especially in this part of Ottawa.

  • Streetlight Repair Process (with input from Tom) – Several of the streetlights noted before have still not been turned on, and this will need to be followed up on with the City.
Discussion about the streetlights lead to discussion about the ongoing construction on Katimavik and a more general conversation about who is responsible for accepting the contracts for work like this, as there were several other examples of work in the area taking longer than anticipated or not being satisfactorily completed.
It was decided that concerns about issues like this will be brought to Councillor Hubley in the form of a letter. If there is no response from the Councillor’s office (as is the case with Larsen Linear Park), then the letter will then be sent to the Mayor’s office.

  • Google Drive for Membership List – Due to privacy concerns about members’ names and addresses, it was decided that the membership list will not be put on Google Drive at this time. Currently, the list is maintained as an Excel file by the President, who will send a back-up copy to the Vice-President once a month.

  • Corporate Fundraising Completion
The Spring Corporate Sponsorship Drive is now complete. A total of $1300 was raised. The KHCA sponsors this year are:
Meridian
TD
Willy’s Pizza
Laura's Independent
Food Basics
Home Depot
Farm Boy

  • KHCA Facebook Account – The Facebook account that belonged to the KHCA at one time has now been disabled. In order to gain access again, Facebook was asking for copies of ID, so the account remains disabled for now unless another solution can be found. The Twitter account for the KHCA is still active.

  • BBQ at Castlefrank Elementary School – On June 20, 2018, there will be a BBQ at Castlefrank Elementary School to celebrate the end of the school year (jointly hosted with Katimavik Elementary School). The Parent Councils have invited the KHCA President to attend and set up a table with information about the KHCA.
































Vice-President’s Report
As Kul was absent, discussion was postponed until the next meeting.








Agenda Item Discussion Action
Treasurer’s Report
Katimavik Rink Wrap-up – The final payment for this season has been made to the school council.

Meridian Bank Account Set-up – KHCA currently has a balance of approximately $5500, with roughly $3700 in the account at Meridian and $1800 still to be transferred from Scotiabank.

The Meridian bank account is now active.
The cheques have not yet arrived for the new Meridan account, but they are expected shortly.

KatimaKids Money Transfer – The project has raised approximately $3300, with approximately $2800 to be reimbursed back to Hayley and Pete. This reimbursement will happen after the cheques for the Meridian account arrive. The remaining $500 will mainly be used for the KatimaKids end-of-season BBQ on July 31.





KatimaKids Update
Hayley Bennett and Pete Campbell gave an update on the KatimaKids project:
  • Overall, it has been a big success so far.
  • There is strong volunteer support, mainly from parents of participants, and also eight high school students.
  • Parents praise the affordable fee for the program, as well as the fact that it is highly organized.
  • T-shirts make the program look “professional”. As the T-shirts are one of the costliest aspects of the program, a lesson has been learned for next year to place one large order to take advantage of a smaller unit cost per t-shirt.
  • There are many community sponsors of the program, and organizations have donated equipment or offered it at cost or at a large discount.
  • Operating costs will also be lower next year as equipment costs will be less.
  • There will be a BBQ for the program on July 31, after 10 weeks of activities.





















KHCA Meeting Signs Several of the signs put out at the roadside to advertise upcoming KHCA meetings are broken, although they should be fairly simple to repair. It was decided that we will wait until after Canada Day to see what budget may be available to repair the signs and/or have new signs made.

Canada Day Project Update
Space, tent, furniture booked – These are all set to go for July 1.

Cake from Laura’s – Steve will call 5 days ahead to order 1 chocolate and 1 vanilla cake.

Lapel pins ordered – They are anticipated to arrive soon.

Do we buy more membership cards – After discussion, it was decided that more membership cards were not necessary. It may be possible to email a receipt to members if they require proof of their membership payment.

More membership forms printed – These forms are ready to go.

Promotion of our sponsors – Businesses and organizations that have sponsored the KHCA should be acknowledged at the event, and then also after the event with a thank you letter. One option discussed for the event is to have a poster printed with the logos of our sponsors. Pete and Steve will determine if such a poster is feasible for July 1.

A run-through what our setup will look like, publicity, handouts, etc – The table area will be set up with the KHCA meeting signs, banner, and map of the KHCA area.
No handouts will be given, as they would likely just be discarded in the excitement of the day.
Some of the KatimaKids sports equipment will be available for kids and families to play with.
The table will “open” at 10am and close at 7pm. The cake will be served starting at 10am.
Ideally there will be at least 3 volunteers to run the table at all times.

Offer of volunteers to help from TD (possibly other sponsors too) – Given that several KHCA volunteers are not available to be there that day, it would be a good idea to have volunteers from sponsoring organizations there so that there can be 3 people at the table.




Any other community business
Members talked about the Katimavik Town Hall meeting that was hosted by Councillor Hubley on May 16. Topics discussed at the Town Hall meeting included the Neighbourhood Watch program, Communitiy Safety initiatives from the Ottawa Police, an update on the construction on Katimavik, and questions from the audience about specific concerns they had.





Agenda Item Discussion Action
Next Meeting
Should we hold summer meetings – Given the low turnout at the June meeting, it was decided that meetings would not be held in July and August. Any issues that come up can still be discussed by executive members via email.


The next KHCA meeting will be held on Monday, September 10 at 7:30 pm.




Adjournment
The meeting adjourned at 8:55pm.












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Katimavik Hazeldean Community Association

Keeping Neighbourliness Easy
Minutes of General Membership Meeting - held May 7, 2018
Kanata Recreation Complex, 100 Charlie Rogers Place

Present:  Steve Anderson, Rod MacLean, Kul Kapoor, Susan Jones, Mara Zarins, Tom Lowrey, Mary McCarter, Scott McCarter, Gary Seed, John Hansen, Bruno Simard, Hayley Bennett


Regrets: Jeet Hothi

                                                                       

Agenda Item

Discussion

Action

Agenda

Amend the agenda to add discussion of other emails and information received by the President at the end of the President’s report


M/S/C by S. Anderson and T. Lowrey that the agenda be accepted as amended.



Minutes of April 9, 2018

M/S/C by M. McCarter and S. Jones that the minutes be accepted as presented.


President’s Report

Steve Anderson reported on the following activites:

     Banking to Meridian – It has been a long process, but Meridian has been very helpful and the bank account is now set up. The KHCA President, Vice-President, Treasurer, and Secretary will need to go to Meridian to sign the signature card so that they will be able to sign cheques for the Association.

     Larsen Linear Park – There was not much change on this issue since the last meeting. Councillor Hubley brought the project to the planning committee, however it is not in the 10-year plan for work, so scheduling the work is difficult.


M/S/C by B. Simard and M. Zarins that the KHCA reasserts what was demanded in the past and encourages the city to complete Larsen Linear Park to provide greater access for residents, as well as provide an update to the KHCA regarding the status of the work on this project.


     Park Benches – Request for a park bench has been raised with Councillor Hubley’s office. He is considering locations throughout the ward for park benches. This project is still in the works, but any specific timeline is unclear.


     Abandonment of Corner Beautification Projects This Year – KHCA had sponsors lined up to put flowers on several street corners. However, permission was not obtained from the city to move forward by the April 12 deadline communicated to those sponsors (the street corners are city property, therefore permission was needed). Councillor Hubley’s office did respond after the deadline asking for more information, however the project has been scrapped for this year. The City of Kanata sign at the corner of Eagleson and Katimavik will remain the property of the city, however residents will be able to fill out a request if they would like to put a specific message on that sign.


     Blog Updates – Steve has made several updates to the KHCA blog. These updates include information about recent communication with the City on various issues, more information about KHCA priorities for the year, and information about ongoing KHCA work. The blog can be accessed at www.khca.on.ca.


     Bus Stop Improvements – The requested improvements to certain bus stops on Pickford are still in the works and being followed up on.


     Corporate Fundraising Progress – Steve reached out again to businesses in the KHCA area, explaining that the fundraising focus had now shifted from corner beautification projects to the Canada Day celebrations. Confirmed sponsors now include Laura’s Independent, Willy’s Pizza, TD Bank, Food Basics, and Farm Boy. Others are still considering.


     Streetlight Repair Progress (with input from Tom) – Four more lights have been turned on, in the area of Chimo and Katimavik. Lights along Katimavik pathway have still not been lit, and several other lights mentioned previously are still out. These will be followed up on with the city/311.


     Other Emails and Information Received

Older Adult Plan - The City of Ottawa is planning for its third Older Adult Plan 2019-2022. More information can be obtained by emailing olderadults@ottawa.ca


Order of Ottawa – Nominations are now being accepted for the Order of Ottawa. More information can be found at www.ottawa.ca/orderofottawa


Noise complaint – a complaint was made regarding noisy trucks making early deliveries in the plaza located on Kakulu Rd. between Pickford and Eagleson. After doing some research, it was determined that the noise bylaw cannot be enforced before 7am, however any affected residents are still encouraged to notify the city via 311.

































Agenda Item

Discussion

Action

Vice-President’s Report

FCA Progress – The FCA has several committees (such as the planning committee and the transportation committee) that the KHCA should work with to provide support and further information on various issues. For example, the FCA planning committee previously opposed a development that proposed turning 1 house into 50 townhomes. This could help provide information for the KHCA’s opposition to the Bachman Terrace development.


Bachman Terrace Jeet (KHCA treasurer) has written a letter opposing the development. The extension for this project has not been granted.


LRT to Kanata Update – The City’s Transportation Committee has approved the LRT extension to Eagleson, then on to Stittsville/Hazeldean. There are other groups that are pushing for the LRT corridor to first go to the high tech business park in Kanata North, which would bypass the Eagleson Park and Ride. This is also an issue that the FCA committees are involved in, and it is recommended that associations come to a consensus about the project to make requests easier.






Treasurer’s Report

As Jeet was absent from the meeting, discussion was postponed until the next meeting.


Katimavik Rink Wrap-up – The status of the final payment for the skating rinks is unknown, but KHCA executives present were not aware of any issues.


KatimaKids Update

Hayley Bennett gave an update on the KatimaKids project:

·         Great response from the community, showing a need for an initiative like this

·         The program is totally sold out for this year – 52 kids participating, at $50 per kid.

·         $650 in sponsorships has been obtained

·         Possibility of branching out or expanding the program for next year, depending on how the rest of this year goes

·         T-Shirts for participants will be ordered

·         Donation of baseball equipment from Baseball Ontario

·         Only one-quarter of the participants registered are from KHCA members, so there is an opportunity for the KHCA to reach out in the community.



















Canada Day Project Update

Decide on Laura’s Independent sponsorship offer – After discussion, KHCA members decided to accept two large cakes (which will feed about 80 people) from Laura’s Independent instead of a cash donation.


Possible vote on purchase of lapel pins – Steve presented information about the cost of lapel pins ordered through Daquin. The pins range in price from $1.85 to $2.25 each, depending on the quantity purchased. The minimum order is 250 pins. Orders of various sizes were discussed, and options such as including the pins with future KHCA memberships or having extra pins available for sale were also brought up.


M/S/C by T. Lowrey and M. Zarins to purchase the minimum required number of pins (250) for Canada Day. The cost of this should be $562.50 plus tax.


Offer of volunteers to help from TD – TD has indicated that they may be able to send volunteers to help with the event on Canada Day.


Possible Community Garage Sale

The KHCA has organized a community garage sale in the past, and currently has seven signs that would advertise this event. However, no members present at the meeting are able to take on the organization of this event this year.


Any other community business

Parks Clean-up – Rod will take over from Mara regarding the organizing of cleaning several parks in the KHCA area. For Hewitt Park in particular, Rod will talk to Jeet about the best time to organize the clean-up (before May 31).


Mosquitoes – Residents are reminded to prevent the spread of mosquitos by dumping standing water or adding larvicide to standing water on their properties.


Fallen trees – Many trees fell during the recent windstorm in the forested area behind the water reservoir. For trees that have fallen on City property, residents can make a request for action through 311.


Katimavik Town Hall – Councillor Hubley will be having a town hall meeting on May 16 at the Kanata Recreation Complex.


Summer KHCA Meetings – It was mentioned that now that the room used for KHCA meetings is available in July and August, the association could consider holding meetings in these months as well.



Agenda Item

Discussion

Action

Next Meeting

The next KHCA meeting will be held on Monday, June 4 at 7:30 pm.



Adjournment

The meeting adjourned at 9:03pm.




                                                      -----------------------------


Katimavik Hazeldean Community Association

Keeping Neighbourliness Easy

Minutes of General Membership Meeting - held April 9, 2018

Kanata Recreation Complex, 100 Charlie Rogers Place



Present:  Steve Anderson, Rod MacLean, Kul Kapoor, Jeet Hothi, Tom Lowrey, Mary McCarter, Scott McCarter, U. Grave, Pete Campbell, Hayley Bennett, Jeff Dever
Regrets: Susan Jones, Mara Zarins

                                                                       


Agenda Item
Discussion
Action
Agenda
Amend the agenda to add discussion of future meeting dates at the end of the President’s report
M/S/C by S. Anderson and R. MacLean that the agenda be accepted as amended.
Minutes of March 5, 2018
M/S/C by M. McCarter and U. Grave that the minutes be accepted as presented.
President’s Report
Steve Anderson reported on the following activites:
     Banking to Meridian / Articles of Incorporation Update – Change of KHCA directorship has been sent to government, with lots of back-and-forth following. Once the change has been officially accepted, KHCA will be able to open the new bank account at Meridian and move away from Scotiabank.
     Farmboy Signs – The Farmboy grocery store on Hazeldean Rd. applied for a minor variance to be able to install two signs at each end of the mall. Because the timing for comments related to this required such a quick turnaround, the KHCA executive members discussed by email. They agreed that there are enough signs already in that area, and adding larger signs should not be done.
     Cleaning the Capital – Individuals can take on projects through the GLAD Cleaning the Capital initiative. People can sign up through the City of Ottawa website
     Darcy McGee’s Offer – As a result of the corporate fundraising letters sent earlier this year, the owners of Darcy McGee’s and Swiss Chalet on Terry Fox have offered to help organize a fundraising event for KHCA. They have done similar events in the past and can provide the space, set-up, and logistics for this event. The KHCA will keep this in mind for the future.
     Streetlight Repairs (from Tom) – Each of the problem lights identified has been called in to 311 and given a case number. Not much has happened yet, but Tom will follow up with the city, referencing the case numbers
     Katimavik Rink Wrapup  – The volunteers have sent in the required form for the end of the season. The second installment payment has not been received yet, but Steve will continue to follow up.
     Larsen Linear Park / Park Benches / City of Kanata Sign and Flower Garden – All of these projects have been followed up on with Councillor Hubley’s office. Steve has asked for more information, but has not heard anything recently.
     Bus Stop Improvements – These requests have been assigned case numbers, so the project is moving forward.
     Liability Insurance Update – KHCA has $5 million of liability insurance coverage for events offered by the organization. The City provides this insurance for free for community associations.
     Corporate Fundraising Progress – This has slowed down while waiting to see what the response will be from the City regarding the flower gardens.
     Hydro One Work Progress – There was no opportunity for KHCA to organize a public meeting, as the clearing was scheduled to be done at the end of March.
     Future Meeting Dates – KHCA meetings for 2018/2019 will continue to be at 7:30pm on the first Monday of each month, except for July and August.
Agenda Item
Discussion
Action
Vice-President’s Report
FCA Meeting Wrapup – The KHCA hosted the Federation of Citizens’ Associations meeting in March. A police officer gave a presentation about opioid drug use, then a business meeting followed. The next meeting of the FCA is April 18.
Bachman Terrace – The KHCA initially opposed this development, and city councillors also rejected the project, however it was approved by the OMB. Construction has not taken place, and the City will give an extension for the project. KHCA has been asked for comments, and members would like to see a more reasonable development proposal negotiated with the developers.
Treasurer’s Report
·         KHCA currently has an account balance of $2024.90.
·         Banking will be changed from Scotiabank to Meridian when all the paperwork is ready to go.
KatimaKids Project
Hayley Bennett and Peter Campbell presented information about a sports program they would like to organize and run as part of KHCA.
·         KatimaKids Sports would be a multi-sport program (T-Ball/Softball, Soccer, Field games, and Tennis) offered to children in JK-Gr. 2 living in the Katimavik/Kanata area.
·         Sessions would be held Tuesdays 6-7:15pm, from May 22-July 31, 2018. The proposed locations are the Katimavik Elementary School soccer field and Cattail Creek Park Tennis Court.
·         This initiative would bring the Katimavik-Hazeldean community together by offering an affordable multi-sport program that would promote skill development and sportsmanship.
·         It would be fully managed and organized by volunteers, and parents are required to stay at the park at all times and are responsible for their child’s behaviour.
·         Fee would be $50 per child. See Appendix A for proposed budget.
·         KHCA’s $5 million liability insurance would cover these activities, and additional insurance is available to be purchased when reserving the field.
·         There has been initial interest in a program like this, with further advertising planned through Facebook groups and information sheets distributed in schools.
·         Registration and payment details would need to be determined with KHCA treasurer.
Discussion followed their presentation.
M/S/C by M. McCarter and T. Lowrey that KHCA form a subcommittee, run by Hayley Bennett and Peter Campbell, to organize the KatimaKids Sports program as presented.
Further discussion about payment methods and the program’s budget followed.
M/S/C by S. Anderson and S. McCarter that the program’s budget be accepted as presented. (See Appendix A for the proposed budget.)
Hayley Bennett and Peter Campbell will move forward with organizing the KatimaKids Sports program.
Canada Day Project
No real time for discussion, but as a point of information, Steve has been in communication with a company that makes promotional items. They are recommending that a commemorative lapel pin might be appropriate to give away on Canada Day. The pins would cost approximately $2 each.
Any other community business
None discussed, due to time constraints.
Agenda Item
Discussion
Action
Next Meeting
The next KHCA meeting will be held on Monday, May 7 at 7:30 pm.
Adjournment
The meeting adjourned at 9:10pm.









-                                                         ----------------------

Katimavik Hazeldean Community Association


Keeping Neighbourliness Easy


Minutes of General Membership Meeting - held March 5, 2018


Kanata Recreation Complex, 100 Charlie Rogers Place






Present: Steve Anderson, Rod MacLean, Kul Kapoor, Tom Lowrey, Mary McCarter, Scott McCarter, Brian Mangan, U. Grave, Mara Zarins, Jennifer Guerra, Carla Backmeier, Leah Laframboise, Harjeet Hothi


Regrets: Susan Jones





Agenda Item
Discussion
Action
Agenda
Amend the agenda to add discussion of Community Lighting after the Hydro Presentation discussion
M/S/C by S. Anderson and M. Zarins that the agenda be accepted as amended.


Minutes of Feb 5, 2018
M/S/C by R. MacLean and M. McCarter that the minutes be accepted as presented.
The bylaw changes will be added to the minutes of the January meeting.
President’s Report
Steve Anderson reported on the following activites:
  1. Young’s Pond Winter Carnival – In the past, KHCA had maintained responsibility for the Young’s Pond rink. A separate group, Young’s Pond Community Association, now receives money directly from the City for the maintenance of this rink.
  2. Bridlewood Community Association Meeting – Steve attended the February meeting. It appears to be a highly organized association, with approximately 50 members at the February meeting. Hydro One was there to give a presentation about the upcoming maintenance of the hydro corridor, although this corridor also runs through Katimavik-Hazeldean.

  1. Corporation Update and Request for Articles of Incorporation mailed in – The documents indicating the change of leadership of the KHCA have been mailed in. There has not been a response yet, but they may be in touch within two months if there is any issue. The Articles of Incorporation are needed to open the bank account at Meridian.

  1. Larsen Linear Park – The City has pushed this project forward to the stage of drawing up a plan for it, but scheduling takes time, so it may be more realistic for 2019.

  1. Park Benches – Initially, the KHCA was the only group who requested a bench this year. However, Councillor Hubley has now indicated he is looking at all of South Kanata when considering benches, so the status of this project is uncertain for now.

  1. Sign and Flower Garden Katimavik & Eagleson – Several corporate sponsors were lined up for this project, however since it is City of Ottawa property and there are possible issues with electrical wires in the area, KHCA will not be able to plant flowers or take over responsibility for the sign.

  1. Improving Bus stops Bachman & Pickford, Millman & Pickford – Requests have been sent to OC Transpo regarding improvements at these bus stops.


  1. Canada Day Event/200th Anniversary – Sponsors have been arranged, and the rental of the tent, table, and chairs have been booked. The park pass given to KHCA by the City has been transferred to the event’s organizers. At upcoming KHCA meetings there will be more discussion about what we will do with our table space that day.

  1. 2018 Corporate Fundraising Progress – Still going well. Businesses would like to support planting flower gardens in the area, but given the City’s response to this idea at the Katimavik/Eagleson intersection, these types of projects are now in doubt.































Agenda Item
Discussion
Action
Treasurer’s Report
  1. Currently have approximately $2500 in KHCA bank account
  2. Will be changing from Scotiabank to Meridian (no fee account). The bank does require the KHCA articles of incorporation to open the new account.
  3. Once the account is opened, the President, Vice-President, Secretary, and Treasurer will need to go to Meridian to provide their signatures for cheques (two signatures will be required for cheques).
  4. As there were many people new to KHCA in attendance at the meeting, past events like the BBQ were explained as part of a discussion of how to increase membership and awareness of the organization.






Vice-President’s Report
  1. KHCA is hosting the March meeting of the Federation of Citizens’ Associations (FCA). The meeting will be held at the KRC on March 21 at 7:15pm.
  2. Presentations will be made at this meeting by the Ottawa Police as well as a group concerned with the fentanyl/opioid crisis.
  3. KHCA will extend an invitation to this meeting to Councillor Hubley, as well as other local community associations.


Possible Future Hydro Presentation to the KHCA
  1. Ontario Hydro gave a presentation about the upcoming maintenance to the hydro corridor at a meeting of the Bridlewood Community Association. The area of maintenance includes properties in the Katimavik-Hazeldean area.
  2. After discussion, it was decided that KHCA will ask for more information from Ontario Hydro about their timeline for maintenance. If appropriate, KHCA will invite representatives to a meeting.
  3. Ideas like flyers, putting information in local newspaper, and mentioning it on social media were suggested as ways to get more people to attend a meeting like this.


Community Onstreet Lighting Report
  1. Tom Lowrey presented information about onstreet lighting in the community and its impact on community safety. His information is attached in Appendix A. Some contact with the City has been made about this issue via 311, but Steve will follow up.

Rink Situation
  1. Currently, the KHCA receives money from the City of Ottawa, which it passes along to the Parent Council at Katimavik Elementary School for maintenance of the two ice rinks near the school.
  2. KHCA keeps $100, although the City recently recommended to keep $500 in case of insurance claims.
  3. Representatives from the Parent Council explained that they have contributed over 250 volunteer hours to maintain the rinks, and have also incurred other fees, such as for snow removal.
  4. There is still a payment to be received this year. The Parent Council at Katimavik Elementary School will receive the rest of the money for the rink this year.
  5. Next year (2019), KHCA will hold back $500 as recommended by the City, but if this is not used, it will be given to the Parent Council.


Other Neighbourhood Issues
None discussed, due to time constraints.

Agenda Item
Discussion
Action
Next Meeting
The next KHCA meeting will be held on Monday, April 9 at 7:30 pm, as April 2 is Easter Monday and the KRC building is closed.


Adjournment
The meeting adjourned at 9:10 pm.







APPENDIX A



Katimavik/Hazeldean

Community Onstreet Lighting Report



[CASE NUMBERS IN RED WERE ASSIGNED BY 311 WHEN CALLED IN - AFTER THE KHCA MEETING]





This cursory document is the result of a brief review of the street lighting situation in the Katimavik/Hazeldean neighborhood conducted during the week of February 28/March 1, 2018. In addition, readers will find references to conditions observed during the winter months of 2017/18.



Observations

  1. Intersection of Chimo/Aird and Katimavik- all street lights are off (on each corner)
  2. Results in dangerous situation for people crossing Katimavik after getting off the bus.
  3. #201800448343



  1. New pathway constructed parallel to Katimavik
  2. All sidewalk/path lights are not in service and have been out all winter
  3. Total of 15 lights
  4. #8410
  5. Kakulu and east Pickford intesection has street light out.
  6. #8403
  7. Young Rd. and McCurdy Dr. has light out.
  8. #8361
  9. Chimo Dr. and south Byrd Cr. has light out.
  10. #8370
  11. McCurdy Dr. between Dorey Ct. and Maple Grove Rd. has light out.
  12. #8377
  13. Street lighting beside Chimo Dr. and Bering condominium has several lights out beside sidewalk.
  14. #83792
  15. Street lighting on McClintock Way condominium has several lights out beside McClure Cr.
  16. #8381




February 28th Observations

  1. Street lights on Anyk Way/Chimo Dr. and Anyk Way/Kakulu Dr. intersections finally turned on after being out the majority of the winter.
  2. Sidewalk lighting on Kakulu Dr. between Drainie Dr. and top of Kakulu hill finally turned on on February 28th after being out the majority of the winter.



This review is not an exhaustive examination of the street lighting in the neighbourhood but it does reveal outages that extended over months despite calls to the City of Ottawa 311 number.







Katimavik Hazeldean Community Association

Keeping Neighbourliness Easy

Minutes of General Membership Meeting - held February 5, 2018

Kanata Recreation Complex, 100 Charlie Rogers Place





Present: Steve Anderson, Rod MacLean, Mary McCarter, Scott McCarter, Kul Kapoor, Mara Zarins, Tom Lowrey
Regrets: Harjit Hothi, Susan Jones




Agenda Item
Discussion
Action
Agenda
M/S/C by S. Anderson and T. Lowrey that the agenda be accepted as presented

Minutes of Dec 5, 2017
M. Zarins requested a correction to the Other Business (Dunlop Park) information - In the spring the city plans to paint information directly on the pathway that dogs must be on a leash. It is a pilot project and if it has an impact then the city plans to do this in more areas.

M/S/C by R. MacLean and S. McCarter that the minutes be accepted as amended.
Steve Anderson to make changes to the minutes of the January meeting
President’s Report
Steve Anderson reported on the following activites:
  1. Hydro Corridor – A special agreement for Hydro One to maintain shrubs has been made in writing with each affected homeowner in Kanata North, however a resident of Kanata North has indicated that there will not be similar agreements made in Kanata South. An email has been sent to the Community Liaison Office of Hydro One in order to further discuss the situation and invite representatives to future KHCA meetings.
  2. Larsen Linear Park – S. Anderson has been in touch with Councillor Hubley’s office and the plans to extend the park are still in the works.
  3. Park Benches – Councillor Hubley’s office is supportive of the request for park benches, plans are still in the works.
  4. Sign & Flower Garden Katimavik and Eagleson – The person who currently has possession of the key for the sign will be going to the City to draft an agreement to transfer ownership of the sign to KHCA. The sign may be electric. Local businesses are keen to support gardening efforts (ex. possible Home Depot event in spring).
  5. Community Mailbox Finishing – Canada Post was contacted. They indicated there are no plans to finish/tile any unfinished mailbox areas because there are no hard curbs to protect those areas from snowplows.
  6. Bus Stops Needing Improvement – Steve will follow up with OC Transpo regarding a bus shelter at Bachman & Pickford, and a concrete pad at Millman & Pickford.
  7. Flower Garden Corner of Shatner Gate and Eagleson – There is community interest in improving this corner, Steve to continue attempts to contact Condo Association.
  8. Katimavik Rink – Harjit delivered the first cheque to the Katimavik Elementary School Parent Council volunteers who take care of the rink.
  9. Canada Day Event/200th Anniversary – Steve spoke to the organizer of the Canada Day in Kanata event. In the past, KHCA has given the association’s “Park Pass” from the City to the Canada Day event. They indicated that this year, in exchange for the Park Pass, KHCA would have booth space at the Canada Day event.
M/S/C by T. Lowrey and S. Anderson that KHCA give the Park Pass to Canada Day in Kanata in exchange for booth space at the event.
M/S/C by T. Lowrey and R. MacLean that KHCA authorize spending up to $200 for rental of table, chairs, and a tent for the booth.
  1. 2018 Corporate Fundraising Progress – A letter was sent to 42 of the largest businesses in the KHCA area. Steve is following up with these businesses, but already over $1000 has been donated, with additional sponsorships possible for future special events. There is no BIA for Kanata South, so many community improvement initiatives (such as flower gardens) that would normally be done by a BIA now fall to the KHCA.
  2. Relationship With Other Organizations – It was discussed that any relationship KHCA has with other organizations (ex. placing logos/info on our website) should have a clear benefit for KHCA.
  3. Urban Boundary Expansion – KHCA is still receiving emails about this issue. Steve will look into if the emails are intended for the organization or individual members.


Agenda Item
Discussion
Action
Treasurer’s Report
As Harjit was absent from the meeting, this discussion was postponed until the next meeting.




Vice-President’s Report
KHCA is part of the Federation of Citizen’s Associations (approximately 120 members). On March 21, 2018 there will be an FCA meeting in Kanata (Kul to arrange for room rental at KRC). It is important for KHCA to remain aware of what is happening in other community associations and other parts of the city as it may have an impact on our area.
Kul to arrange for room rental at KRC for FCA meeting.
Other Neighbourhood issues
Spring Park Cleanup will be happening soon. Dog leash requirement information will be painted on cement in Dunlop Park.
Off-leash dogs are an issue in the area. Residents are reminded that Bylaw (311) can be called to report infractions when seen.

Agenda Item
Discussion
Action
Next Meeting
The next KHCA meeting will be held March 5, 2018.

Adjournment
The meeting adjourned at 8:55 p.m.
















Katimavik Hazeldean Community Association

Keeping Neighbourliness Easy

Minutes of General Membership Meeting - held January 8, 2018

Kanata Recreation Complex, 100 Charlie Rogers Place





Present: Steve Anderson, Susan Jones, Mary McCarter, Scott McCarter
Ursula Grave, Rod MacLean, Kul Kapoor, Mara Zarins
Regrets: Harjit Hothi




Agenda Item
Discussion
Action
Agenda
M/S/C by S. Jones and R. MacLean that the agenda be accepted as presented

Minutes of Dec 5, 2017
M/S/C by R. MacLean and S. Anderson that the minutes be accepted as presented

Presidents Report
Steve Anderson reported on the following activites:
  1. Grant from city - it was not approved

  1. Pursuing financial support from business in our area

  1. Membership list outreach took place

  1. Katimavik Hazeldean C. A. was featured in a community newspaper article, the Kanata Kourier-Standard. Jessica Cunha interviewed S. Anderson and the article features a picture of the outgoing and incoming KHCA Presidents

Agenda Item
Discussion
Action
Future Activities
S. Anderson proposed the KHCA focus on the following areas:
O.C.Transpo related; community benches;
raising funds; mailboxes and
Canada Day event.
Each topic was fully discussed with the following outcomes of each summarized below:
  1. The CA propose OC Transpo improve 3 bus stops. Please contact Steve directly with suggestions

  1. M/S/C S. Anderson and S. McCarter that KHCA request 2 city benches.

  1. What can KHCA do to raise funds and how can we spruce up our community? M/S/C S. Anderson and K. Kapoor that KHCA spend up to $150 to refurbish the “Welcome to Kanata-Hazeldean” sign and flower bed.

  1. Mailboxes - Canada Post needs to be contacted about some mailboxes that need attention.

  1. Canada Day event - If we are able to receive funds from Corporate sponsors, the KHCA should consider putting some of that funding towards the Canada Day event. M/S/C by K. Kapoor and S. McCarter that KHCA explore participating at the Canada Day event where we would sell memberships and advertise our CA.









Members to advise which bus stops need improvement.


Some members will share hostas and daylilies for planting in flower bed



Members to identify which mailboxes need to be tiled
Other business
M. Zarins reported positive news about Dunlop park – In the Spring, the City plans to paint information directly on the pathway that dogs must be on a leash. It is a pilot project and if it has an impact then the City plans to do this in more areas.

Bylaw Changes
Everyone received a copy of our existing bylaws and S. Anderson represented the proposed bylaw amendments. Discussion followed. M/S/C by S. Anderson and S. Jones that the changes to the by-laws be accepted and reported in the minutes.
Amended by-laws posted on our Blog
Agenda Item
Discussion
Action
Next Meeting
The next KHCA meeting will be held February 5, 2018.

Adjournment
The meeting adjourned at 9:15 p.m.











Our Bylaws - Appended to January 8, 2018 Meeting Minutes

***PLEASE NOTE:  Items below written in this colour are revisions to our bylaws that were voted on and approved at the KHCA meeting on January 8, 2018.*** 








9. Membership


4. All household residents may attend and participate in any general meeting or special general meeting of the association, but they are not allowed to vote on motions presented unless they are members of the association.





6. Honorary members may participate in a meeting, form part of a quorum, and can vote - provided they reside in Katimavik-Hazeldean.



10. Conduct of General Meetings


5. The chair of the meeting does not vote except in the event of a tie, and in those meetings where less than fifteen members are in attendance.









19. Offices of the Association



2. The official address of the association is the mailing address of the President's home.



3. The official telephone number of the association is the President's home telephone number.



6. The association may maintain a blog, Facebook and Twitter accounts.



20. Location and Date of General Meetings


1. General meetings of the association are normally held at the Kanata Recreation Complex.





25. Fiscal Responsibilities


5. a. The approval of the association in a general meeting or special general meeting must be obtained in all cases where the board of directors proposes to commit the association to a course of action which would result in expenditure in excess of $50 per event, activity or the purchase of particular item.



6. If a quorum of members is not present at a general meeting where a majority of the directors is in attendance, the directors may approve expenditures up to $50 per event, activity or the purchase of a particular item.



7.  All association cheques must be signed by any two of the following people; the President, the Vice-President, the Treasurer or the Secretary, on presentation of appropriate receipts.





27. Operational Responsibilities


5. The directors forming the Board of Directors shall be elected from the membership, by the members in attendance at the annual general meeting, to the positions of President, Vice-President, Secretary, Treasurer and one "Member at Large" Director.  Starting in October 2018, elections will be held for President and Secretary for two-year terms (Vice-President, Treasurer and Member-at-Large will again be elected for one year), and for Vice-President, Treasurer and Member-at-Large for two-year terms beginning in October 2019.


 
 



--------------------------------------------------------------------------------



Katimavik Hazeldean Community Association


Keeping Neighbourliness Easy


Minutes of General Membership Meeting - held December 5, 2017


100 Charlie Rogers Place/Walter Baker Park





Present:  Steve Anderson, Rod MacLean, Susan Jones, Mary McCarter, Scott McCarter,
Kul Kapoor, Mara Zarins, Tom Lowrey,
Regrets: Harjit Hothi



Agenda Item
Discussion
Action
1. Agenda and Minutes of Previous General Meeting held Nov 6, 2017
M/S/C by S. Jones and M. Zarins  that the agenda be accepted as presented
M/S/C by S. Jones and T. Lowrey the minutes be accepted as amended
Amendments to “Q & A with Councillor”, editorial change to “ByLaws Changes”
2. President’s Report
S. Anderson shared the following issues:
a)    KHCA Blog is beginning to be developed. He is adding info and pictures to update the blog.  Community activities and Minutes of meetings will also be on the blog.
b)     Community Association has a mail box which costs $183.50 per year and expired end of October 2017.  All agreed the KHCA mail should be sent to the President of the Association.
Agenda Item
Discussion
Action
2. President’s Report  continued…..
c)    S. Anderson will obtain a copy of a map of our Community Association area which can be shared in different venues and at meetings.
3. Treasurer's Report
It was reported in J. Hothi’s absence, that KHCA has approximately $2,000.00 in the bank.
4. Previous Business
a)    City grant - KHCA should hear the result of our grant request in the near future
b)    Remembrance Day - M. Zarins and S. Anderson agreed it was an honour to represent KHCA and lay a wreath during the ceremony which was very well attended.  $50 was spent on the wreath and $20 on ribbon.  Both can be reused.
c)    Santa Parade - The weather prevented KHCA members from participating and carrying our banner this year.
d)    Promotion of KHCA - It was suggested that KHCA January meeting be promoted in the calendar section of our community newspapers.  This will be the last opportunity to advertise as newspapers are being phased out.  Another way of promoting KHCA is by posting info in the large Kanata South bulletin board with a locked glass-type cover located on the NW corner of Eagleson and Katimivik.  Inquiries will be made to find out how KHCA can gain access to the bulletin board.
e)    Lighten the night - Due to lack of volunteers, it was agreed that KHCA would not participate in this event this year.
M/S/C by S. Jones and R. MacLean that S. Anderson, upon presentation of a receipt, be reimbursed $20 for the ribbon.
Inquiries will be made with Councillor Hubley’s office RE:bulletin board access.
Agenda Item
Discussion
Action
5. July 1 Canada Day/ 200th Anniversary of Hazeldean
It was proposed that in 2018, KHCA participate in the Canada Day events.  We could have a cake, a booth and sign up new members.  Various options were discussed to further mark the event/year, including a City owned bench sponsored by KHCA, flower gardens, pots of plants at various locations.
6. Internet presence
S. Anderson mentioned KHCA Blog site in his report.  There is also Facebook and Twitter which are interconnected.  Assistance is needed to manage these sites.
It was agreed that our Corporate sponsors should be given recognition on these sites.
R. MacLean will contact Mark to seek help with internet sites.
R. MacLean will send names of Corp sponsors to KHCA President
7. Bylaw Changes
Proposed bylaw amendments were distributed at the last general membership meeting.  They were again distributed to those present, discussed and some proposed changes were made. 
It was agreed that the proposed Bylaw amendments would be posted on the Blog, providing written notice that the amendments would be discussed and voted upon at the next KHCA General Membership Meeting, scheduled for January 8, 2018.
S. Anderson to post proposed bylaw amendments on the blog
8. Urgent Neighbourhood Issues
It was noted that all residents are invited to an open house regarding the Kanata Light Rail Transit (LRT) Environmental Assessment (EA) Study on Thursday, December 7th at the Kanata Recreation Complex (Hall A, 100 Charlie Rogers Pl) to discuss potential options regarding the future of the LRT extension from Moodie to Palladium through Kanata.
S. Anderson will post to KHCA Blog
9. Adjourn
The meeting adjourned at 9:10 p.m.. 




------------------------------------------------------------------------------------------


Katimavik Hazeldean Community Association
  
Keeping Neighbourliness Easy

 

Minutes of General Membership Meeting - held November 6, 2017


100 Charlie Rogers Place/Walter Baker Park


 

 


Present: Steve Anderson, Susan Jones, Mary McCarter, Scott McCarter
Marie Louise McDonald, Andrew McDonald, Rod MacLean, Kul Kapoor, Harjit Hothi, Tom Lowrey,
Regrets: Mara Zarins


Prior to the official start of the meeting, residents new to the Community Association joined and received membership cards. Everyone agreed to wait for the arrival of our Councillor for Ward 23, Kanata South, Allan Hubley, before honouring the outgoing President Rod MacLean.
 

 

Agenda Item Discussion Action
Agenda M/S/C by T. Lowrey and K. Kapoor that the agenda be passed as amended. Requested addition of FCA March 21 meeting
Minutes of Sep 11,2017 General Mtg M/S/C by H. Hothi and R. MacLean that the minutes be accepted as presented
Treasurer’s report H. Hothi reported that we have over $2,000 in our bank account.
Presidents Report Steve Anderson talked about how the Community Association is evolving and reviewing things like our WEB presence (Facebook, twitter, blog), how we will have written financial reports a few times per year, and continue to focus on the interests of the membership. Steve, on behalf of the KHCA, applied for a $3,000 grant from the City to honour our community.
Follow-up on grant, review WEB presence
Agenda Item Discussion Action
Bylaw Changes Everyone received a copy of our existing bylaws. S. Anderson distributed a list of proposed bylaw amendments for future consideration. Place bylaw review on agenda for next meeting.
Upcoming Events Nov 11 - Remembrance Day - M/S/C by S. Jones and H. Hothi that we spend up to $50 to lay a wreath
Nov 19 - Santa Parade - M/S/C by H. Hothi and T. Lowrey that we spend funds and march in the parade.
Need confirmation as to who will lay the wreath.
Need confirmation as to who will march in the Parade and carry the banner
Honouring Rod MacLean Councillor Allan Hubley thanked Rod MacLean for his service as President of KHCA, and presented him with a plaque. S. Anderson brought cake and juice drinks for the event, which were served after the meeting. Pictures were taken and will appear on our FB site.
Q and A with Councillor After the official presentation to R. MacLean, Councillor Hubley agreed to take question. The following topics were addressed:




Sidewalk North meeting
City Budget; being tabled Wed Nov 8, final vote Dec 2017
Broken sidewalk in Katimivik
Hydro One consultation with residents who have homes close to hydro lines
 
Dec 5 and 6 - Wagon rides from Holy Redeemer and Castlefrank schools
Lighten the Night - is an activity the KHCA where volunteers drive around the neighborhood, take picture of Seasonal decorations, then award prizes.
 
 
 
 
 
 
 
 
 
Hydro One South Kanata consultation scheduled for 2018
 
10-minute rides from 6 p.m. - 8 p.m.
 
Volunteers needed to take pictures, need to confirm driver
Upcoming Events - con’t Jul 1 - Canada Day/200th Anniversary of Hazeldean - S. Anderson proposed KHCA obtain a booth during the Canada Day events in 2018 to promote the Community Association, sign up members and perhaps have a cake.
 
More discussion will take place in December
Agenda Item Discussion Action
Upcoming Events Con’t FCA Mar 21 - a meeting of the Federation of Community Associations will take place. Kul Kapoor represents KHCA at these meetings. Councillor Hubley provided some background about the Federation to those present, as did K. Kapoor. M/S/C by K. Kapoor and S. Jones that KHCA spend up to $50 for the rental of a hall for this meeting
Other Business A suggestion was made that KHCA be promoted by way of an article in Metroland. T. Lowrey provided a number of advocacy-type examples of activities the KHCA undertook in the past. Follow-up at next meeting
Adjourn The meeting adjourned at 8:45 p.m.. Cake was served and R. MacLean was congratulated by the new executive and presented with a card and lifetime KHCA membership. Lifetime membership to be discussed further as part of bylaw changes.

The Katimavik-Hazeldean Area

The Katimavik-Hazeldean Area